Today I am going to send a Self Addressed Stamped Envelope over to New York, USA from Singapore. So here is a easy guide on how to do it.
Companies and charities use this method in order to save on postage; a consumer can afford the cost of a stamp and envelope, but the business does not want to pay for the postage on all the letters it sends out.
So in short, when sending this out, you have to pay for all the postage from the origin to your destination, and from the destination back to the origin. So the company or business doesn’t have to pay for the letter and postage as its all included inside your letter to them! – You have to bear the cost of all postages, To and Fro.
So firstly, I prepare the letter outside to post to the destination (In my case:USA) first, I write the recipient’s address (And name/company) on the front, and write the sender’s address on the back. Just in case when things go wrong and my letter went missing, it will come back to me.
And remember, if you are sending this letter overseas / to a foreign country, always remember to buy international stamps.
Secondly, prepare your message to your recipient, so when your friend/company gets it, they will know what you want and they will send you back on what you need.
(This only applies if you are sending a SASE overseas)
Thirdly, prepare your international reply coupons and put it into your envelope, it cost SGD$2.50 in Singapore. This international reply coupons allow your recipient to exchange this coupon in stamps (In their own local country). For example, you cant buy another country’s stamps in your country right? So you can attach this international reply coupon in your letter and when it reached the destination, they can exchange this international reply coupons into their own local country stamps to paste it on and send it back to you.
Prepare the letter (Self Addressed Envelope) to allow your recipient to reply to you. Which means, write your own address on the front of the letter and fold it, so it fits the envelope. (Unless your first envelope [ITEM 1], is very big) AND DO NOT SEAL THIS ENVELOPE!! (This Self Addressed Envelope / reply envelope from the destination to the origin)
So now you have finished preparing all the 4 items right?
Put Item 2,3 and 4 into Item 1.
So which means, Item 1, which is the letter you are going to send to your destination (In my case, USA), should include an international reply coupon, a short note to tell them what to do (When they reply to you) and a letter for them to reply.
(Skip the international reply coupons and affix local stamps if you are going to send a SASE letter in your own country / city)
After that, SEAL ITEM 1, and thats it!
Lastly, you got everything in place, right? So its always good to register your articles (It cost an additional SGD$2.20) as it will get processed faster and its more reliable as it will get ‘more attention’ and tracking for your goods. Registered articles is usually flown via Airmail, thru the airplane!
So, to register the mail, you have to fill up this form. Which you can pick it up from the post office.
Once you are done with registering your mail, you can hand up your registered mail slip and your mail to the post office which will help you do the rest.
They will settle everything else!
They should give you a registered mail slip, as it includes your tracking number to track your letters and articles online and it shows that you have paid!
I try to be as detailed as I can, and if you have more questions, feel free to twitter: @thejeremygoh/ Email or leave a comment.
DISCLAIMER: I try to be as specific as possible and I am not responsible if anything goes wrong.